Taboola Published: July 26, 2019
Job Type
Level of education
High school
Spoken Language needed
Level of Hebrew
Hebrew not required
Location of job
New York
How many relevant years experience do you require for the role:
1 year


* Candidates must be eligible to work and live in the US *

Read something interesting online today? There's a good chance it reached you because of our technology.

Taboola is the world's leading content discovery platform, serving 360B recommendations to over 1B unique visitors each month on the web's most innovative publisher sites, including NBC, USA Today, The Weather Channel, Tribune and Fox Sports.

Taboola, the world’s largest content recommendation platform, is hiring an Executive Assistant.

In this job you will:
- Ensure that the executive is where he needs to be, when he needs to be there
- Proactively manage calendars for the executive, and for other team members, on occasion.
- Create detailed daily itineraries (which constantly shifts). Make sure the executive follows these itineraries in a timely manner.
- Arrange meetings, calls, events, and travel. Set and test everything out in advance to ensure a seamless experience
- Coordinate international and domestic travel logistics including flight itineraries, hotel reservations, car services
- Handle sensitive matters that require the utmost confidentiality
- Be a superb gatekeeper, interacting with 1,000+ employees as well as numerous stakeholders of all levels, from a wide cross section of industries
- Research industry trends that affect the executive, and alert about those to empower the executive is up to date with things that relate to his contacts and accounts
- Manage external relationships
- Represent the company with poise and professionalism when interacting with internal/external persons.
- Execute day-to-day administrative tasks including placing lunch orders, arranging deliveries, updating contacts, conducting research


* Candidates must be eligible to work and live in the US *

- Prior experience as an Executive Assistant in a very fast pace office
- Exceptional written and verbal communications skills are required.
- Excellent time-management skills combined with an impressive level of detail-orientedness
- Working knowledge of current technologies (MS Office suite, Google Drive, etc.)
- World-class level of work ethic and grit - The CEO is constantly on the move and you will be too!
- Passion for excellent service, learning new skills/concepts, communicating across divisions, project management
- Strong independent and critical thinking skills
- Team-oriented and collaborative
- Creative problem solver who feels there is no sticky situation that you can't independently find and implement a solution to
- High and flexible availability, taking care of on-going and urgent matters
- Exceptional interpersonal skills, positive attitude
- High level of discretion in handling confidential information
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